Google Apps Training

  • Posted on: 17 July 2013
  • By: ifoulds

Gmail

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  • Archiving e-mail - http://www.youtube.com/watch?v=egGI8iHb63A
    • Archiving may be a different approach to managing your inbox that you are used to from working with other e-mail platforms. In this video we discuss what archiving is and why it is useful, and then how to archive e-mail and quickly retrieve later.
  • Conversation View - http://www.youtube.com/watch?v=JkPuSW5g7ns
    • With Gmail, related e-mail can be grouped together to form a conversation view, allowing you to easily track the flow of e-mail in and out regarding the same issue. In this video we discuss how to manage e-mail in conversation view, as well as how you can turn this off if it is not to your liking.
  • ‘Send + Archive’ and Undo Send - http://www.youtube.com/watch?v=QcJuWkhR5S4
    • Two interesting options within Gmail are 'Send and Archive' and 'Undo Send'. In this video we discuss how to automatically archive an e-mail conversation after sending a reply, as well as how to configure and implement the ability to undo the sending of an e-mail if you realize you made a mistake or wish to change the recipients or content of your message.
  • Managing Your Inbox With Labels - http://www.youtube.com/watch?v=Wd_2MbRGYx0
    • Labels provide a much more powerful way to organize your inbox compared to folders. In this video we compare and discuss the advantages of labels over folders, as well as demonstrate how to then create and begin using labels to organize your e-mail.
  • Filters - http://www.youtube.com/watch?v=Oswau73Ku_o 
    • Filters are a quick and easy way to organize your inbox. In this video we discuss how to create filters for existing e-mail and to automatically filter any new incoming mail.
  • Signatures - http://www.youtube.com/watch?v=_Qn-2FwUcFo
    • In this video we discuss how to create a signature that will automatically be appended to all of your outgoing e-mail.
  • Contacts - http://www.youtube.com/watch?v=tPUKG0EqULI
    • You can use contacts to keep track of existing contacts, create new entries for external contacts, and create groups of frequently e-mailed contacts. In this video we discuss creating and editing contacts, as well as copying class rosters from support.sluh.org in order to create contact groups to easily e-mail your classes.
  • Vacation Responder - http://www.youtube.com/watch?v=7bzA_0Z6Ff0
    • When you're going to be out of town for a vacation or conference, you can tell Gmail to respond to e-mail you receive to let the sender know that you're currently out of the office. In this video we discuss how to configure the vacation responder and some of the available options as to who will receive the notifications.
  • Tasks - http://www.youtube.com/watch?v=IL6dKDg3rng
    • To help keep track of little tasks throughout the day, Tasks can help manage your to-do lists. In this video we detail how to create tasks, assign due dates and integrate with Google Calendar, and how to automatically create tasks based on e-mail from your inbox.
  • iPad app http://www.youtube.com/watch?v=A8dNIlXC_Hw
    • Google make an app for iOS that allows you to quickly access your e-mail from a very similar interface as from within a web browser. In this video we step through downloading and installing the app, then getting signed in and some of the basic features of the Gmail app.

 

 

Drive

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  • Introduction - http://www.youtube.com/watch?v=YJEivyCJxaI
    • Google Drive provides the ability to create and share word documents, spreadsheets, presentations, forms, and drawings. This quick introduction to Google Drive guides through the available components.
  • Install Google Drive app for Machttp://www.youtube.com/watch?v=Z_tHSbvF0nM
    • There is a Google Drive application that you can install on your Mac to automatically synchronize documents from your computer in to Drive via Finder. In this video, we walk through how to install the Google Drive application and then get signed in to be able to transfer files back and forth.
  • Sharing Files and Foldershttp://www.youtube.com/watch?v=7A66cX23RtY
    • One of the big advantages of Drive is the ability to share documents with other users and collaborate on projects in real time. In this video we discuss sharing files and folders, including the different sharing permission levels, and how these files and folders then become available to users to allow us to quickly collaborate.
  • Revision historyhttp://www.youtube.com/watch?v=kJEqW0IvMVk
    • Within Drive you can keep track of changes that have been to documents and what user made those changes, as well as revert back to earlier revisions. In this video we step through how to use revisions to keep track of changes made to a document.
  • Commentinghttp://www.youtube.com/watch?v=FwLcm_Ce3cc
    • A useful tool for teachers and students is the ability to comment on documents in real time. This allows a teacher to read through a document created in Drive and leave comments that the student can then immediately view and respond to. In this video we detail how a teacher can leave comments on a document that is shared with them, and how a conversation can build as the student responds to those comments and revises their paper.
  • Formshttp://www.youtube.com/watch?v=Z_j-aeFDItXoc
    • Within Drive, you can create a quick web-based form that allows you capture responses from participants. Forms can be used for people to sign up to help with an event, as a quick quiz for students within class, to gather feedback on a project, etc. In this video we create a basic form that can be sent out to users, and detail how we can store those responses either win the form itself or as a separate spreadsheet.
  • Complete paper workflowhttp://www.youtube.com/watch?v=3p8NZ-psjvE
    • In this final video we combine all of the skills from earlier videos to detail an example workflow of a student creating a paper and sharing with the teacher, the teacher then commenting on the paper, the student responding to feedback and revising the document, and the teacher organizing their Drive with folders and the Google Drive app for Mac, as well as printing out hard copies of the student's paper.

 

 

Sites

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  • Creating a Sitehttp://www.youtube.com/watch?v=OWzA9UIPRlM
    • Google Sites allows you to quickly create a website without the need to learn any coding skills or upload your files to a server. In this video we create our first website through Google Sites and explore some of the basic setup options.
  • Managing a Site - http://www.youtube.com/watch?v=q6iit9jvISY
    • There are a number of options that you can configure within Google Sites to fit whatever sharing model or display options you would like. In this video we discuss some of the available options that may be of use as you set up your first site.
  • Adding + Editing a Pagehttp://www.youtube.com/watch?v=wXBDiRF-luM
    • With a basic site created, you now need to be able to create and edit pages to provide content to your viewers. In this video we walk through creating new pages, default page templates, and basic formatting options to control the look and feel of your content.
  • Sharing Permissionshttp://www.youtube.com/watch?v=JgDpzYe6BN0
    • When you first create your site, the default sharing permissions do not allow any one else to be able to view or edit your site. In this video we walk through how to change these permissions once your site is complete and you are ready for people to begin accessing it, along with how you can grant others the ability to edit content on your site.
  • Revisionshttp://www.youtube.com/watch?v=V8pkkIlXvIc
    • As you make changes to pages within Sites, revisions are tracked to allow you to restore to different points in time. In this video we walk through how to access revisions, view changes between revisions, and restore to a particular point in time.
  • Deleting and Recovering Pages + Siteshttp://www.youtube.com/watch?v=V-w1HJKG3Xg
    • As you work with Sites, you may find you now longer need certain pages or even entire websites. In this video we discuss how you can delete individual pages or entire sites, and how Sites keep track of deleted content to allow you to recover data within a set period of time if you wish to restore your data.
  • Inserting Basic Mediahttp://www.youtube.com/watch?v=Sn1GeDbBW2w
    • A website containing only text can be difficult to users to take in. In this video we discuss how to insert various forms of media such as images and links to other pages within your site or elsewhere on the Internet.
  • Inserting Google Mediahttp://www.youtube.com/watch?v=pgWZBSvjtII
    • As Sites integrates with additional Google Apps for Education services, you can quickly insert content straight from Drive such as a word document, spreadsheet, form, etc. In this video we walk through embedding documents and forms from Drive and how users then see this content displayed and can interact with it.

 

 

Calendar

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  • Introduction - http://www.youtube.com/watch?v=HahQLI_dBCY
      • Google Calendar provides a feature-rich calendar service that can manage both personal and shared calendars. In this video we start to look at your personal calendar and the basic display options, as well as creating events and available configuration options.
    • General Settings - http://www.youtube.com/watch?v=FfDYfxuxLew
      • You may customize the default look and feel of Calendar from within 'Settings'. In this video we quickly detail some of the various options that can be configured as desired.