Creating a Contact Group in Gmail from Class Rosters

Class Contact Groups can make connecting with your students faster and more convenient. Please follow the instructions below to create a Contact Group based on your class roster(s).

Step-by-Step

There are two different ways to accomplish the same task.

Option One:

  1. Login to the support web site (via the link at the top of this page).
  2. Click on Rosters in the right-hand menu.
  3. Find and click on your name in the list of teachers.
  4. Find the course name for which you would like to create a Contact Group and click GradeCam in the Type column (Note the Term field!). Clicking on GradeCam will allow you to download a CSV file. (Clicking on the Email link will only show you a list, and won't give you an option to download the list).
  5. Save the CSV file. 
  6. In Gmail, open Contacts, and on the left hand column click on "Import"
  7. Click on the "No Label" button at the top.
  8. Next, click on New Label and give your Contact List (Label) a name.
  9. Then click on the Select File button and choose the CSV file you saved.
  10. Repeat these steps for your subsequent classes/homeroom. Once complete, you can simply type the Contact Group name in the To: field of an e-mail message, and the addresses should populate the field.

Note: The rosters generated in this manner will not reflect recent changes to the PowerSchool database; any add/drop after the beginning of the semester should be adjusted in your Contact Group manually.

 

Option Two:

  1. Login to the support web site (via the link at the top of this page).
  2. Click on Rosters in the right-hand menu.
  3. Find and click on your name in the list of teachers.
  4. Find the course name for which you would like to create a Contact Group and click E-mail in the Type column (Note the Term field!).
  5. Next, copy the list of email addresses provided.
  6. Now, open Google Contacts.
  7. Click on the Create contact button located at the top left.
  8. Choose Create multiple contacts.
  9. In the window that opens, paste the email addresses that you copied in step 5 into the email field.
  10. At the top, there is a button to select a label or tag. The button will most likely say "No Label." Click on the button and choose to either place the contacts in an exisitng label (or contact group), or create a new label. Once you type a name for a new label, hit the return key. Then click anywhere outside of that box to accept it. You should now be looking at the create multiple contacts box. If everything looks good, click Create.
  11. These contacts should now be listed in this new label/tag.
  12. Repeat these steps for your subsequent classes/homeroom. Once complete, you can simply type the Contact Group name in the To: field of an e-mail message, and the addresses should populate the field.

  13. Note: The rosters generated in this manner will not reflect recent changes to the PowerSchool database; any add/drop after the beginning of the semester should be adjusted in your Contact Group manually.